COMPREHENSIVE E-INVOICE MANAGEMENT
With the 360-degree invoice solution from Insiders, our long-standing business partner, your company is perfectly prepared for e-invoicing.
Our smart standard solution enables fully automated invoice processing and ensures efficient exchange in compliance with current EU regulations – always EN 16931 compliant.
The Insiders invoice solution supports all common international e-invoicing formats (e.g., XRechnung, ZUGFeRD, Peppol, Factur-X, FatturaPA) as well as PDF and other formats, all processed in a single, AI-powered workflow.
Thanks to seamless integration with national and international portals such as OpenPeppol, ZRE, or Chorus Pro, as well as convenient email import, automated invoice processing is always compliant with the law. All invoice data is converted into the appropriate format for your ERP systems and prepared for archiving.
Our comprehensive offering also includes essential features of modern invoice management, such as intelligent data enrichment and validation, automated posting, as well as fraud and anomaly detection.
All common formats
Intelligent invoice reception
Innovative invoice sending
Peppol Access Point, EN 16931 compliant
Automatic verification according to
§14 (4) UStG (German VAT Act)
INTELLIGENT AND AUTOMATED
By automating invoice processing, the error rate is reduced, data integrity is increased, and the entire process becomes more efficient. Data enrichment features significantly accelerate the invoicing process and relieve the accounting department.
The matching of invoice data with the corresponding order and goods receipt information, as well as additional validation mechanisms, ensure high data quality for further processing in downstream systems.
FLEXIBLE RECEIPT AND SENDING
Our e-invoice solution supports the receipt and sending of electronic invoices through various portals and email inboxes. As a certified service provider, we offer interfaces to international networks such as Peppol, NemHandel, as well as country-specific systems like ZRE, SdI, and Chorus Pro.
With the Insiders Access Point, companies can easily connect to the Peppol network for electronic invoice sending. Vendor portals, such as the supplier portal of Deutsche Telekom AG or the DHL portal, are also available.
SEAMLESS CONVERSION
Our e-invoice solution reliably and always up-to-date converts electronic invoice formats into the required format.
All incoming invoices are automatically checked for compliance with the European standard EN 16931, ensuring adherence to the allowed syntaxes UBL and UN/CEFACT CII. Additionally, the conversion module prepares the invoice data for archiving in downstream systems.
SAP WORKFLOW MANAGEMENT
We offer a comprehensive, fully integrated management tool for SAP® approval workflows. The invoice incoming register enables centralized management of all incoming invoices and gives you full control over your SAP® processes.
With this tool, invoices can be efficiently monitored to ensure that every step in the approval process runs smoothly. Through a central platform, approvals and validations can be conveniently viewed, edited, and managed. This results in significant time savings and reduces administrative effort.
The invoice incoming register offers the following features:
Central Overview: All invoices are captured in one place, and the status can be tracked in real time.
Efficient Control: Approval workflows are easy to manage, and approvals and validations accelerate the process.
Integration with SAP®: Through seamless integration with existing SAP® systems, the workflow can be optimized directly from the familiar environment.
Increased Transparency: Detailed insights and reports on invoice management make it easier to make informed decisions.
Approval and validation of MM/FI invoices
Support for all approval policies
Dark processing through intelligent approver determination
Automated supplier notifications
from SAP®
Connecting mobile devices for
location-independent work
Real-time process monitoring and Audit-proof and SAP® certification
INVOICE PROCESSING
Our standard product for automated invoice processing captures and validates all relevant invoice data and matches it with the corresponding order and goods receipt information.
This allows you to export structured invoice data into any process automation, accounting, or ERP system – all AI-based and fully automated.
- Extraction of over 50 header, footer, and item data fields without prior training – especially ideal for miscellaneous invoices. For electronic invoices, OCR recognition is not required since the data is already in a structured format. In the case of hybrid e‒invoice formats, the original PDF can be matched with the extracted XML dataset.
- Intelligent learning mechanisms in the system ensure continuous optimization of the recognition and automation rate.
- Automatic matching of invoice data with order data and other relevant matching data ensures high accuracy in invoice verification.
- Compliance check according to §14 UStG to ensure that all legal requirements for invoices are met.
- Use of numerous validation logics, such as checking the invoice total or the plausibility of the invoice date (e.g., it must not be in the future).
- Data enrichment through ERP integration, which allows access to master data in order to add information required for subsequent processes but not directly available on the invoice.
AI IN E-INVOICING MANAGEMENT
- AUTOMATIC ACCOUNTING:
Our automatic accounting service captures the information on your invoice and also derives the corresponding GL account. We use advanced neural networks and proven classification methods to learn from past booking decisions. This makes the service continuously smarter, leading to higher accuracy and automation.
By using prescriptive intelligence, not only routine tasks are improved, but also strategic financial decisions are supported. You gain valuable insights, make informed decisions, and can increase your ROI in the long term.
- MACHINE LEARNING TABLE EXTRACTION:
The latest advancement in the #OVATION Technology Stack enhances the #Insiders products, particularly in the areas of Purchase-to-Pay and the processing of medical invoices from #PKV and #TARMED, as well as in the handling of #claims invoices and #auto workshop invoices for insurance companies.
The solution enables precise extraction of table contents, even in complex and cluttered tables with multi-line entries, overlaps, or nesting. It reliably and efficiently analyzes this data.
- ANOMALY DETECTION / FRAUD DETECTION
By using AI and machine learning, irregularities in invoices are automatically detected. The system continuously checks incoming invoices for unusual patterns or deviations, such as in payment amounts, supplier information, or invoice dates.
Thanks to intelligent data analysis, risks like duplicate invoices, incorrect bank details, or fraudulent invoices can be identified early, before they enter the accounting process. This enhances data security and minimizes financial losses due to fraud.
